MS Teams: Sharing Office 365 files

Creating a File

In the Files of a Team or channel you can create Word, Excel, PowerPoint, and OneNote files directly in Teams. You can also create and store files in your personal OneDrive folder through Teams. 

Creating a File in a Channel

1. In MS Teams, go to the Team and Channel where you want to create the file. 
2. At the top of the Team page, click Files.
3. In the menu that appears, click + New.
4. In the drop-down menu that appears, click the file type you want to create. 
   
   
   
5. The new file will be created and open in the application of its type where you can edit its contents. For example, if you create a Word file, it will open in Word right in MS Teams. When finished editing it, save your changes. Now all members of the channel can access and edit that file.

Creating a File in OneDrive 

1. In the left navigation menu of MS Teams, click the Files icon.
2. In the left panel of the page that opens, click OneDrive.
3. At the top of the page below OneDrive click + New. 
   
   
   
4. In the drop-down menu that appears, click the type of file you would like to create. 
5. The new file will open in its application in Teams. Once you save changes, the file will save to your personal OneDrive, but you can share a link to it with others in MS Teams.

Sharing a File

There are several ways to share files within Microsoft Teams. Members of the team can access shared files through the Files tab at the top of each channel and chat. Files can be shared directly to channels and chats through the Files tab or attached to messages sent in a conversation.

Sharing a File to a Channel

1. Navigate to your course in Teams and go to the channel you would like to share the file to. 
2.  At the top of the screen click Files.
3. In the menu that appears, click Upload.
   
   
   
4. In the drop-down menu that appears, click Files. (You can also click Folder to upload a complete folder).
5. In the window that pops up, locate your file and click Open. The file will begin to upload to the Files section of the channel.

Sharing a File to a Chat

1. In your Team, go to the chat you would like to share the file to. 
2. At top of the screen click Files.
3. Below Files, click Share.
4. In the popup that appears, click the source of the file: OneDrive or Upload from my computer.
   
   
   
5. In the window that pops up, locate your file and select Open or Share. The file will upload to the Files section of the chat and all members of the chat will be notified.

Sharing a File in a Chat or Channel message.

1. While in a chat conversation, below the compose box, click Attach.
2. In the menu that appears, find the file you want either in OneDrive or by Upload from my computer.
3. In the window that opens, locate your file and click  Share or Open. The file will begin to upload to the the message.
4. Once the file has loaded, at the bottom right of the screen, click the Send icon (paper airplane). 
   
   
   

Accessing a File

Files that you share in a channel can be accessed by all Team members in the Files tab at the top of each channel.  Files shared in a private group chat are stored in your OneDrive folder and can be accessed by the members of that chat in the Files tab at the top of a chat. You can also access Files through the Files icon in the left column navigation menu.

Word

Microsoft Word is a word processing and document creation program.  Word enables users to format, manipulate, and share a text based document. Some features include spelling and grammar check, text formatting, referencing tools, and customizable templates.

1. Document name
2. Ribbon tabs - The current tab is underlined in purple. The ribbon consists of a set of toolbars that provide quick access to commands used to accomplish tasks within the document.
3. Open in desktop app
4. Search - Allows you to search for text within the document. 
5. Mode - Options include editing and reviewing mode. Editing mode allows you make changes to the document, while reviewing mode allows you to add comments and suggest changes. 
6. Comments - Allows you to leave contextual feedback on the document.
7. Conversation - Enables you to engage in conversation while editing the document. 
8. More Options - Allows you to either download the document or open it in a browser. 
9. Close
10. Commands - Distinct to the selected ribbon tab. Provides an array of tools that allow you to customize the document. 
11. Page 
12. Word count
13. Zoom Level - Select the plus and minus icons to adjust the zoom level of the document. 

Excel

Microsoft Excel is a spreadsheet program used to store, organize, and manipulate data. Excel enables users to perform calculations, create graphs, and automate tasks through the creation of macros.

1. Workbook name
2. Ribbon tabs - The current tab is underlined in green. The ribbon consists of a set of toolbars that provide quick access to commands used to accomplish tasks within the workbook.
3. Open in desktop app 
4. Tell me what you want to do - Type in what you want to do and excel will suggest commands you should use to accomplish your task.
5. Mode - Options include editing and viewing mode. Editing mode allows you make changes to the spreadsheet, while viewing mode only allows you to view the spreadsheet.
6. Comments - Allows you to leave contextual feedback on the spreadsheet.
7. Conversation - Enables you to engage in conversation while editing the document.
8. More options - Allows you to either download the workbook or open it in a browser. 
9. Close
10. Commands - Distinct to the selected ribbon tab. Provides an array of tools that allow you to customize the spreadsheet. 
11. Name box - Displays the address of the active cell on the sheet. 
12. Insert function - Provides a list of functions that you can select to apply to a cell. 
13. Formula bar - Displays data or formulas entered into the active cell.
14. Current sheet
15. Add new sheet
16. Zoom level - Select the plus and minus icons to adjust the zoom level of the spreadsheet. 

PowerPoint

Microsoft PowerPoint is a presentation program used to create slideshows to convey information during a presentation. In addition to text, PowerPoint presentations can contain rich media like videos, images, and audio. Additional features include built-in transitions, drawing tools, and customizable templates.

1. PowerPoint name
2. Ribbon tabs - The current tab is underlined in orange. The ribbon consists of a set of toolbars that provide quick access to commands used to accomplish tasks.
3. Open in desktop app
4. Search -Allows you to search for text within the PowerPoint.
5. Comments - Allows you to leave contextual feedback on the PowerPoint.
6. Present Mode - Enables you to enter present mode. 
7. Conversation - Enables you to engage in conversation while editing the document.
8. More options - Allows you to either download the PowerPoint or open it in a browser. 
9. Close
10. Commands - Distinct to the selected ribbon tab. Provides an array of tools that allow you to customize the PowerPoint. 
11. Slides pane - Allows you to see all of the presentation slides. You can click through the presentation by selecting individual slides in the slides plane. 
12. Presentation slide pane - Displays the current presentation slide. Allows you to customize and edit the slide. 
13. Slide
14. Notes - Allows you to add speakers notes to the presentation. The audience will not be able to see the notes when the presentation is in present mode.
15. View - Options include editing view, slide sorter, and slideshow.
16. Zoom level - Allows you to adjust the zoom level of the PowerPoint.