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Scanning Exam Papers

Remark Office OMR

Setting up ScanSnap

Open up your UBC OneDrive and create a new folder to store your files for this OMR session (name the folder preferably with the course name, and include the year, and the quiz/exam name, i.e. NRSG 300 001 Midterm 1). Note: If you are unable to find the OneDrive and do end up saving on the desktop, please email the files to yourself, or move them to a flash drive. Also, delete all the folders that were created on the desktop.
1. Click on the Menu (1) in the bottom left corner of the screen Type in ScanSnap Manager Settings, and open ScanSnap Manager Settings (2) (We are referring to ScanSnap Manager Settings not ScanSnap Manager).
2. Click Continue
3. Click Detail
4. Click Scanning
5. Under the Scanning tab, change the following settings: Image Quality to Best Color mode to B&W Scanning side to Duplex Scan (Double-sided) Click on the Option … button on the lower left of the same page
6. Make sure the following are *unselected*, then click OK “Allow automatic blank page removal” “Allow automatic image rotation”
7. Click OK on the Scan Settings page

Reviewing Data

1. Get the answer sheets ready: Count how many sheets you have (including the answer key). For better scanning results, divide the exams into piles of 40 sheets or less. Ensure all pages are aligned and facing the same way. With the student ID section face up, place the answer key on the top of the pile. Flip the pile of sheets over so that the student ID section is face down and the answer key is now on the bottom of the pile. Rotate the pile of sheets so that the text is upside down and place the pile *into the feed tray* of the scanner with the answer key at the bottom of the pile, in contact with the feed tray. This will ensure that it is grabbed by the scanner first. Make sure the catchment tray (circled in blue below) is pulled out, or the answer sheets will go flying!
2. Make sure the scanner is turned on (the power button light is green), then press the Scan/Enter button on the machine
3. Once scanning begins, a progress bar will appear on the lower right of the screen. Each “page” scanned represents one side, so the number will be double the number of sheets you put in.
4. A ScanSnap window will appear once scanning is finished, click Scan to Folder.
5. If you have more than one version of the same exam, you may want to change the file name to something recognizable (1), or else it is fine to leave it as is. 6. Check the number in the lower left corner (2) is double the amount of sheets you scanned. If not, please rescan. 7. Specify your destination save folder: Click Browse (3) 8. Click Save (4)
9. A notification will alert you when the file has saved successfully

Optional: having more than one pile of answer sheets to scan.

Repeat steps shown on the previous tab

One section & one version: there is no need to scan the answer key in the
subsequent piles
Multiple sections & one version: If there is a need to upload to Canvas
directly or to export analysis reports for individual sections, scan the answer
key with each individual section
Multiple sections & multiple versions: Scan the answer key with each
individual section and version.

To learn more about the OMR, contact ctl.helpdesk@ubc.ca.

UBC Okanagan Centre for Teaching and Learning Remark Office OMR Directory

Updated March 2023