Zoom: Publishing and Sharing Zoom Recordings

Publish Zoom Cloud Recording in Canvas

1. In your Canvas course menu, click Zoom.
2. In the Zoom page that appears, click Cloud Recordings.
   
   
   
3. On the page that appears, to publish a recording so that students can access it through your course, slide the Publish slider to the right, changing it from grey to blue. When published, students will be able to access the recording.
   
   
   

Edit the Viewing Access for an Individual Recording

The viewing access for cloud recordings must be set to Public to allow students to view the recording. Cloud Recordings set to 'Only authenticated users can view' will only be viewable to those with a UBC licensed Zoom account. Please note that UBC students are not eligible for a UBC licensed Zoom account. The viewing access for an individual cloud recording can be edited at zoom.us Links to an external site.. 

1. Log in to your UBC Zoom account at zoom.us Links to an external site. .
2. Click Recordings in the menu at the left.
3. Click the Cloud Recordings tab.
4. To the right of the recording whose access you would like to edit, click the Share... button. A smaller window will pop up. 
   
   
   
5. Ensure that the toggle to the far right of Share this recording is enabled.
6. Click the circle to the left of Publicly.
7. Click the blue Save button.
8. Click the Done button at the bottom right corner of the pop up window.
         

Edit the Viewing Access for All Recordings

The default viewing access for all cloud recordings under your Zoom account can be modified.

When 'Require users to authenticate before viewing cloud recordings' is enabled in the settings of your account, all cloud recordings under your account will only be viewable to those with a UBC licensed Zoom Account. Please note that UBC students are not eligible for a UBC licensed Zoom account and thus students will not be able to view Zoom Cloud Recordings when 'Require users to authenticate before viewing cloud recordings' is enabled.

If 'Require users to authenticate before viewing cloud recordings' is disabled, the viewing access for all cloud recordings under your account will be set to Publicly and viewers will not require a UBC licensed Zoom account to view the recordings.

1. Log in to your UBC Zoom account at zoom.us Links to an external site. .
2. Click Settings in the menu at the left.
3. Click the Recording tab. 
    
   
   
4. Scroll down and disable the toggle to the right of Require users to authenticate before viewing cloud recordings.
    

Download or Share Recordings

1. In your Canvas course menu, click Zoom.
2. In the Zoom page that appears, click Cloud Recordings.
3. On the page that appears, to access the recording, click on either the Topic name, or the link under File Size. The text in blue is a link to the Recording Details page.
   
   
   
4. On the Recording Details page, you have the following options:
   1. Downloading the full recording.
   2. Sharing the full recording (copy and paste text to share the recording with someone outside of your course).
   3. Downloading the audio only.
   4. Sharing the audio only.

Remove the Passcode to a Recording

If 'Require passcode to access shared cloud recordings' is enabled in the settings of your UBC licensed Zoom account, a passcode will be randomly generated by Zoom to protect the recording. To disable or edit the passcode to a Zoom Cloud Recording, please follow the instructions below. 

1. Log in to your UBC Zoom account at zoom.us Links to an external site..
2. Click Recordings in the menu at the left.
3. Click the Cloud Recordings tab.
4. To the right of the desired recording, click the Share... button. A smaller window will pop up. 
    
   
   
5. To remove the passcode, disable the toggle to the far right of Passcode protection.
6. Click the Done button at the bottom right corner of the pop up window.
    
   
   
7. To edit the passcode, click the pencil icon below Password Protection.
8. Click the Done button at the bottom right corner of the pop up window.
        

Disable Required Passcode for All Recordings

When 'Require passcode to access shared cloud recordings' is enabled in the settings of your UBC licensed Zoom account, a randomly generated passcode will be set for all newly generated Zoom cloud recordings. If you do not want your future Zoom cloud recordings to be passcode protected as a default, disable 'Require passcode to access shared cloud recordings' in the settings of your UBC licensed Zoom account.

1. Log in to your UBC Zoom account at zoom.us Links to an external site..
2. Click Settings in the menu at the left.
3. Click the Recording tab. 
    
   
   
4. Scroll down until you see Require passcode to access shared cloud recordings, click the toggle to the right to disable this feature.