4.3 Appointment procedure

All PDFs hold a formal appointment at UBC. The appointment process is followed regardless of funding source.

Initial PDF appointments are typically made one year at a time, and are renewable up to 3 years (appointments may be renewable up to 5 years in total with the Dean’s written approval). The following documentation is required for all appointments:

• Current CV with education and experience
• Copy of the offer letter signed & accepted by the PDF
• Faculty appointment form (Word) signed by Head/Director and Dean (or Dean only in non-Departmentalized Faculties)
• Proof of legal entitlement to perform work for UBC
• For citizens or permanent residents of Canada, a Social Insurance Number (SIN) on the appointment form is sufficient.

For foreign academics:
• Copy of a valid work permit
• Copy of Social Insurance Number card application receipt (not required for unpaid appointments)
• For unpaid appointments where the SIN is not provided, a copy of one of the following:
• Canadian passport
• Birth certificate
• CRA tax receipt showing SIN
• Citizenship card

Where an additional appointment is being made for a Postdoctoral Teaching Fellow, a copy of the offer letter signed by the Postdoctoral Teaching Fellow is required.