There is nothing better for a company than having a Corporate intranet portal to organize, control and make available to each worker the information necessary to carry out their work.

Thus, with an intranet internal information can be effectively distributed, with the aim that the functions of each employee are carried out without problems.

What is a corporate intranet

An intranet is a private website for the exclusive use of a company's staff, that is, it is inaccessible to other people and works through the Internet.

In other words, an intranet is like an online office where employees can search for and access information, share files, collaborate with colleagues, read the latest news, etc.

Nowadays, modern intranets integrate typical features of social networks with the aim of improving internal communication.

What is the difference between an intranet and an extranet?

There are notable differences between these types of networks that are often confused.

• Intranet: internal network that offers many SaaS (Software as a Service) tools in order to meet business objectives. An intranet should function as the place where everything and everyone comes together.
• Extranet: network accessible to people in the organization and others previously assigned who are outside of it.

Benefits of using an intranet in an organization

There are two main reasons to use intranet software in a business.

1. Effectiveness

An intranet today allows both bottom-up and top-down communication. The top-down method is essential to orient employees to the vision and mission of the company, while upward communication is required to achieve true commitment from workers.

Thus, the best intranet software is the one that encompasses and allows the administration so that employees communicate in an organized and systematic way with their superiors and vice versa.

2. Communication

If there is a fashionable term within business success, it is communication. And it is that adapting quickly is synonymous with acting quickly, and acting quickly means communicating quickly. In this sense, an intranet unites the company no matter where the employees are and allows them to communicate everything to continue growing.

In addition, it can be adopted more quickly by integrating the most used business applications, as well as an easy-to-use interface and a high level of security. All you need is a browser and internet access.

7 things corporate intranet software can do

A corporate intranet enables the following.

1. Promote employee engagement

Uniting the entire workforce is not an easy thing and keeping employees engaged is very important. Thus, with the analysis features of an intranet platform it is possible to measure the sentiment towards the company, a certain publication or campaign.

2. Access from any device

Almost all intranet systems allow access through an application. In this way, any employee can enter with their mobile device, computer or tablet, among others, from anywhere in the world.

3. Collaborate with files

Today's intranets allow you to work directly on documents, spreadsheets, slides or other frequently used applications, which improves productivity. And it is that directly editing a file stored in the cloud and even being able to talk with other colleagues makes everything focus on what is really important: work.

4. Build pages

Having a page builder tool is a must in static communication, as it can do much more than inform. With this tool, you can set the onboarding period for new employees, host brand assets, set up a place to ask for IT support, etc.

5. Find people in staff directories

Workers in companies with many employees have a problem: they don't all know each other. Thus, finding a certain partner can be difficult. For this reason, modern intranets have employee directories with which to search by location, job title, skill...

6. Search within the organization

An intranet can store a large amount of information, which is why searching is one of its most used features. The best intranets look not only for information on pages or posts, but also on file names.

7. Share files

Intranets can integrate solutions to share files already created (such as OneDrive, Google Drive, Dropbox, etc.), in addition to having their own system to store and share them.

Also Read : Employee intranet software